Recovery Ready Program

With our extensive expertise in disaster recovery services and the lessons learned from our work in hundreds of local and state agencies, we have built Recovery Ready to help applicants become much better prepared to meet the complex and ever-changing FEMA requirements and the massive documentation needed to SECURE and KEEP recovery funding.  Having developed, managed, reviewed and closed many thousands of FEMA Public Assistance projects, this extensive knowledge base is the foundation of Recovery Ready as a bridge between the daily operations of our clients—and the FEMA requirements that must be met to secure the funding our communities deserve.  As all disaster-impacted communities know, the challenges of recovery are significant.  Our goal is to make all of our clients Recovery Ready by following these major steps:

  • EXAMINE— Research and analyze current processes & procedures.

  • ENGINEER— Design refinements and changes for seamless integration.

  • EXECUTE— Implement changes to make the community Recovery Ready.

  • EXCEL New processes will help ensure maximum recovery support!

 

How does Recovery Ready work?

  • After executing our simple and straightforward Recovery Ready contract, a DSI Recovery Assessor will conduct an entrance conference with you to discuss the specific plan of action and timeframe for the assessment;
  • We will discuss at this meeting our prior research into your “disaster” history as an applicant/sub-applicant;
  • Prior to (or at latest) during this meeting we will request copies of all relevant documentation critical to effective recovery;
  • We will ask you to identify (and notify) key contacts within your organization for us to discuss and discover additional information.  Those follow-up discussions are normally completed the same day, if possible;
  • At the initial meeting, our Assessor will review a comprehensive checklist/questionnaire to be sure that we address all critical areas;
  • This initial meeting usually takes approximately two hours;
  • After receiving the documentation, recovery assessment staff in our Recovery Ready Center will review, in detail, all of the materials collected, comparing your “current” status to FEMA standards and key factors;
  • A client-specific Recovery Ready report is produced and delivered within ten working days.

 

What areas are examined in this process?

It is important that our assessors look at all of your documentation, policies, procedures and guidelines that affect recovery funding.  Our assessment will include your capacity and capability in the following areas:

  • Emergency Ordinances and Executive Decisions/Policies
  • Private Property Issues
  • Mutual Aid
  • Insurance
  • Labor Policies and Procedures
  • Equipment Records and Policies
  • Contracting
  • Procurement
  • Various Forms and Checklists

 

What areas are examined in this process?

Recovery Ready will examine the following types of documentation:

LEGAL/ADMINISTRATIVE

  • Emergency Management establishing ordinances
  • Local state of emergency process and language
  • Emergency board meeting procedures
  • Repairs to private property administrative process
  • Procedure for organizing and handling funds received from PA program
  • Records retention schedule and procedure for PA related documentation
  • Mutual Aid Agreements
  • Insurance claim procedures
  • Codes and standards apply uniformly regardless of hazard
  • Removal of private vehicles and/or property from public property
  • Floodplain management ordinance

FORCE ACCOUNT LABOR

  • Review written policies, procedures, and contracts
  • Review documentation and interview staff regarding recent uses of policy
  • Overtime policies and procedures
  • Overtime for exempt employees during disasters policy
  • Standby pay policies and procedures
  • Backfill policies and procedures
  • Inmate labor and tracking
  • Provision of meals to emergency workers during a state of emergency policy
  • Personnel credentialing 

FORCE ACCOUNT EQUIPMENT/SUPPLIES

  • Review written policies and procedures
  • Review documentation and interview staff regarding recent uses of policy
  • Stock inventory costing/distribution policy and procedure
  • Policies and procedures for accounting for donated resources
  • Facility maintenance records and policies

CONTRACTS AND PROCUREMENT

  • Review written policies and procedures for compliance
  • Review documentation and interview staff regarding recent uses of policy
  • Review likely emergency response and recovery contracts and purchases
  • Compare activity with 2 CFR 200 checklist

EMERGENCY MANAGEMENT/SPECIAL INCIDENT SPECIFIC RESPONSE

  • Debris Management Plans
  • Compliance with FEMA alternative procedures
  • Standby collection and monitoring contracts in place
  • Recycling revenue generated from disaster debris policy and procedure
  • Mosquito abatement policies and procedures
  • COOP plans for essential community services
  • Hazardous tree, limb, and stump removal policies and procedures
  • Damage Assessment Procedure

 

What does my community get from this program?

Each of our clients will receive a comprehensive Recovery Ready report from our team of experts.  In addition to specific findings and recommendations concerning steps necessary tobe sure you are “FEMA-compliant,” we will provide specific tools for your implementation.  These tools include model plans, policies, procedures, checklists and templates that are proven effective in many agencies’ successful recovery initiatives.

Again, DSI will measure your level of PA preparedness against the model that we have established with our decades of experience, and provide this report that assesses your recovery readiness in the various areas discussed above. We will suggest exactly what revisions or additions are necessary for you to achieve maximum readiness.

Once your refinements are in place, DSI will perform yearly check-ups of your readiness, as we are constantly updating our procedures consistent with new regulations and best practices. 

 

How long does the assessment take?

Our experienced team will address each client’s need in a comprehensive manner.  The total time for this assessment, from entrance meeting to final report is usually less than 30 days.  Again, we limit the time with your staff, with most of our analysis done in our Recovery Ready Center at DSI headquarters.

 

 

Why is DSI the choice for this assessment?

Florida-based DSI’s practical and functional experience in working with hundreds of local state governments in the Southeast United States is unparalleled.  We clearly understand the FEMA recovery process, its many advantages and potential pitfalls. 

DSI has been involved in the development, management, review and closeout of thousands of FEMA Recovery Projects and our outstanding team of professionals are always focused on achieving maximum benefits to the communities that we serve.  In additional to our cadre of experienced recovery professionals—most of whom are former employees of FEMA and/or State and Local agencies, we have a highly respected management team

 

How much does the Recovery Ready service cost?

Even though the return on investment for our clients will be significant, DSI’s pricing for Recovery Ready is based on the recognition that these type of services are generally not contained in the base operating budgets.  Generally, pricing is based on a base fee, plus a per capita charge (for political jurisdictions such as counties and municipalities).  Pricing for otherentities (with no defined population) is determined on a case by case basis.  Pricing incentives are available for associations, insurance consortia and other groups.  Our pricing is based on a four-year contract that includes the initial assessment, plus three annual updates.  The pricing includes all staff time, travel, materials and other expenses.

For custom pricing, contact one of the Recovery Ready team members listed below.